GENERAL INFORMATION:
- Individual(s) presenting (i.e., the presenter or presenters) MUST register for the Conference by May 27th. If you do not register by that deadline, the system will remove your presentation from the schedule.
Please make sure to complete the full registration process. You should receive a confirmation email when your registration is finalized. If you don’t receive one, please email info@saltise.ca.
- You are required to log in and join your Session 30 min ahead of the event.
- Please note that in an online event, your delay may impede a timely start for your entire Session.
HOW TO LOGIN TO THE VIRTUAL CONFERENCE SPACE
1) Click on the login button (the person icon at the top right-hand corner of your screen).
2) Enter the email address you used to register and click Continue.
3) You will be prompted to request a magic login link by email, click on “Magic Link for …” if you have not set a password.
4) You will receive an email with a login button. (The sender is no-reply@mail.grenadine.com).
5) Click on the login button to access the virtual conference space.
NOTE: Once logged in, we highly recommend you to create a password and NOT rely on the magic link to access the sessions on the conference day. Creating a password will help you avoid any delays when accessing a session, as sometimes it takes several minutes for the system to send the magic link.
To create a password, go to your profile (icon in the upper right corner of the screen), click on “Change my password” and create a password:
If you do not receive the magic link email, you may follow the steps below. We recommend that you first check your spam inbox.
1) Go to the login page.
2) Enter the email address you used to register and click on Try another way
3) Enter the ticket number and click Continue.
4) Enter the confirmation code and click Continue.
You will find your ticket number and code number in the Confirmation email you received by email after completing your registration.
Please do not hesitate us email us at info@saltise.ca if you should need any further assistance.
HOW TO ATTEND A VIRTUAL SESSION
1) You must be logged in to attend virtual sessions. Conference sessions will be only accessible at the scheduled dates and times.
2) Click on the session you wish to attend.
3) Click on the Join Virtual Session button, which will be visible only approximately 30 minutes prior to the scheduled start time.
Please feel free to email us at info@saltise.ca if you should have any questions.
Check below specific instructions based on your type of presentation:
An Interactive Poster session is 75 minutes total and consists of 5-7 presentations, within the same space, and organized by the Program Committee into themes that act as an umbrella to hold the presentations together. Sometimes the theme is highly representative of all presentations, sometimes it is not. We ask for your understanding when the theme doesn’t tightly match your presentation.
BEFORE THE EVENT:
- All presentations will use the online platform, Grenadine; and, Interactive Posters will use the section for Posters, which has several specialized features to personalize your presentation and increase the engagement with the audience attending.
- You are asked to submit your presentation materials ahead of the event to info@saltise.ca, deadline May 17th.
Materials requirements:
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- Materials should be in PDF or MP4 formats, and not exceed 50MB each.
- For PDF files: Click here to download a sample of what a poster can look like, but your PDF file can also have multiple pages, as long as it doesn’t exceed 50MB.
- Images within the PDF shouldn’t be above 500-600 KB unless the image contains graphic details which need to be zoomed in
- Materials should be in PDF or MP4 formats, and not exceed 50MB each.
- All presenters will be sent a Zoom link for their Session. Please keep an eye open for the email and be sure to check your spam (junk folder). If you haven’t received the email before May 30th please contact info@saltise.ca.
A Round Table session is 75 minutes total and consists of 2-3 presentations, within the same space, and organized by the Program Committee into a theme that acts as an umbrella to hold the presentations together. Sometimes the theme is highly representative of all 3 presentations, sometimes they are not. We ask for your understanding when the theme doesn’t tightly match your presentation.
ONLINE ROUND TABLE FORMAT
The Round Table format (sometimes referred to as a Cracker Barrel), typically allows presenters to engage in meaningful discussions with a group (a subset) of the audience for a period of 20-25 minutes, after which a different group (subset) moves to their table. In a traditional face-to-face setting, these tables are within a large room which allows the audience to see each table (the choices of presentations) and move seamlessly from one to another. Additionally, in many instances, the session starts with a brief introduction (2-3 mins) from each presenter before moving to their respective table.
In this online environment, we have decided to use a Zoom meeting and individual breakout rooms to accommodate these conversations around the separate virtual tables.
A Symposium session is 75 minutes total and consists of several presentations, within the same space. It is organized by the presenters with a specific theme that ties all presentations together. Symposium presenters are responsible for organizing the presenters and managing the time allocation for presenters. If you wish to use breakout rooms or other features of the Zoom meeting please let us know. If you wish to bring in other applications (e.g., Miro boards, Google docs) please let us know.